Skip to main content

Zanno Property Management Blog

What Documents Should You Keep as a Property Owner?

What Documents Should You Keep as a Property Owner?

Owning property can be a great source of pride and income, but it also comes with a fair amount of paperwork. To make sure you’re always on top of things, there are certain documents that should always be kept close at hand. In this blog post, we’ll take a look at seven must-have files for any property owner. 

1. Homeowners Insurance Policy – This document provides protection in the event of an emergency or other unexpected event related to your property. Make sure you review your policy regularly to ensure that you’re adequately covered for whatever may come your way. 

2. Maintenance Records – From time to time, you’ll need to perform regular maintenance on your property (e.g., changing out air filters, replacing light bulbs, etc.). Keeping detailed records of these tasks is important both for budgeting purposes and for ensuring that all scheduled maintenance is completed on time and according to schedule. 

3. Tenant Leases – The terms and conditions outlined in each tenant lease should be kept on file at all times in case there is ever any dispute between landlord and tenant(s). This document should also include any applicable late fees and eviction notices as necessary. 

4. Property Tax Statement – If you own multiple properties, keeping track of all the taxes due can get complicated quickly. That’s why it’s important to keep a copy of each tax statement on file so that you can review them in detail when needed. 

 5. Mortgage Documents – When taking out a loan to purchase or refinance your property(ies), the mortgage documents will serve as your primary source of information regarding repayment terms, interest rates, closing costs, etc. It’s important to keep these documents up-to-date so that you have an accurate picture of what needs to be paid when due dates arrive each month/year. 

 6. Utility Bills – As the owner/manager of rental properties, it will be up to you to pay all utility bills associated with those properties (e.g., electricity, water/sewer). Keeping detailed records (including copies) of each bill will help ensure that payments are made on-time every month and that no money is wasted unnecessarily due to miscommunication or oversight. 

 7. Financial Statements - As the owner/manager of rental properties, it will be up to you to pay all utility bills associated with those properties (e.g., electricity, water/sewer). Keeping detailed records (including copies) of each bill will help ensure that payments are made on-time every month and that no money is wasted unnecessarily due to miscommunication or oversight. It's imperative for property owners to know their financial situation at all times - especially when making decisions about purchasing new properties or managing current ones - so having access to accurate financial statements from reputable sources can go a long way towards helping make informed decisions about their investments over time . 

Owning property doesn't come without its share of responsibilities—including staying organized with regards to paperwork! That's why it's important for any property owner (or aspiring one!) to keep these seven essential files close at hand; they can help provide valuable insight into the finances and operations associated with maintaining rental properties over time. By keeping up with these documents - along with additional relevant ones such as monthly invoices from contractors - property owners can rest assured knowing they're always prepared for anything life throws their way!

back